Hanover Happenings

Alex Torpey, Town Manager

A monthly podcast in and about Happenings in the beautiful, historic Upper Valley Town of Hanover, New Hampshire. Published by Hanover Town Manager Alex Torpey. read less
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Episodes

Spotlight: Town Budget 101 and Hanover's FY25 Budget Top Highlights
Apr 12 2024
Spotlight: Town Budget 101 and Hanover's FY25 Budget Top Highlights
In this episode I sit down with Ellen Bullion, Finance Director, to talk some budget! We start off with a basic Budget 101 - revenue/appropriations, operating/capital, how the budget leads to the tax rate, and some differences between private and public sector budgeting. We then move on to cover a very broad overview of the FY25 budget, and the "Top 12" highlights of things to keep an eye on in the FY25 budget that was approved by the Selectboard on April 1st, and endorsed by the Finance Committee. What we cover in this episode will be largely mirrored in the Town Report as well. Then we discuss the many backup documents that contain more information if you want more on any specific topic. We summarize some of the key ones below. The available backup documents can all be accessed at hanovernh.org/budget: A full Excel Workbook of the budget. This is broken down by department, includes a summary tab, and tax rate calculation tab. You can see down to the account level across the organization.All slides and videos from the budget presentations. These include department presentations and plans, budget highlights, social service applications, and more. It’s a lot of information – three meetings of more than three hours each.All items not included in the budget. Over $600,000 of evaluated budget requests were not included in the budget due to affordability constraints. This memo outlines what items weren’t included, why, and what may be evaluated in future years.Updated Undesignated Fund Balance tracking. These include a revised tracking sheet that looks at the ‘surplus’ funds in each of the Town’s funds.A new draft template for tracking personnel levels. This draft of a new tracking template includes information such as FTEs, headcount, PTO utilization, and more, meant to give a sense of the staffing levels and pressure on the organization and trends over time.Retention and Recruitment memo. This is a somewhat more detailed memo on the Retention and Recruitment issues and personnel costs.The full report of the newly formed Capital Improvement Program Committee. This is the first year that Hanover has been in compliance for capital planning, and the multi-stakeholder group that reviewed the capital requests has an even bigger job in coming years to incorporate all of the cost items that haven’t been included before. This is the Town’s most transparent capital plan so far, and you can read the full report (it’s long) or the summary.Memo summarizing the FY22 audit and related issues. The FY22 was recently completed, and identified a number of serious, but resolvable, issues in how the Town has been conducting accounting practices. Through collaboration with the Finance Committee and Selectboard, this resulted in a new accounting position added to the Town organizational chart to both help fix these issues and prevent issues from arising in the future.A summary of the union contracts. These are the first multi-year contracts in some time, agreed to through a more collaborative approach, and in line with the updates policies and programs offered to all Town staff.Links to the Town’s Master Plan. These documents are important planning documents, and one of the goals in the FY25 budget was to not only connect budget items to the Selectboard’s goals, but the Master Plan as well.
Spotlight: Town Meeting Best Practices and Civic Engagement
Mar 15 2024
Spotlight: Town Meeting Best Practices and Civic Engagement
In this episode I discuss the importance of civic engagement and recap a project several dozen state and local officials worked recently to produce a produce a free, nonpartisan guide on how to boost participation at Town Meeting. It was covered on NHPR and you can download the guide at nhtownmeeting.com. In the episode we cover the phrase “Authentic and effective public engagement” and why it’s important to have shared definitions of terms such as these. We go through some of the reasons behind the handbook, and then go through the five best practices we identified, as well as some quotes from local officials in NH and VT who have put these in practice in their communities. This all should help give some background to why these sorts of efforts are so important to the Selectboard and all of us in the Town government in Hanover. Press release below: State and local officials work together to increase Town Meeting participation in NH Two weeks after New Hampshire's 104th first-in-the-nation primary, the focus now shifts to another hallmark of state leadership: Town Meeting. As more than two hundred New Hampshire communities gear up for this traditional event, they celebrate one of the world's purest forms of democracy, where residents directly participate in legislative decisions from budgets, zoning, and more. Through this process of governing, often joined by shared meals and community awards, Granite Staters sustain the small-town unity that historically has been such a big part of our state’s culture of involvement at the local level. Despite its roots in the 1600s and a cornerstone of local engagement, Town Meeting still faces challenges similar to those affecting civic systems nationwide, with declining attendance worrying officials who champion its significance. In response, a nonpartisan coalition of state and local officials has compiled a handbook that aims to make some well- tested best practices more widely accessible. “I came to New Hampshire with a requirement to work in a town with Town Meeting.” Hanover’s Town Manager Alex Torpey, who moved to the Upper Valley from New Jersey in 2022, explains the impetus for the project. “I’ve been fascinated with the process for years, and since coming here, have learned so much from the experience of others who have been leaders in their communities for years or decades. I also heard a lot of differing ideas from people about declining numbers, and what the rules and best practices are, which we wanted to organize and provide to anyone interested.” The best practices were sourced from nearly two dozen Town Managers, Clerks, and Moderators in New Hampshire, as well as Vermont, through organizations such as the Municipal Management Association of New Hampshire and the New Hampshire City and Town Clerks Association, as well as independently. The handbook was reviewed by the New Hampshire Municipal Association, New Hampshire Secretary of State, and the New Hampshire Department of Rev
Hanover Happenings December 2023 and January 2024 Update
Jan 31 2024
Hanover Happenings December 2023 and January 2024 Update
Hey folks, this is your Town Manager Alex Torpey here with a bit of a late update for December and Happy New Year, and January 2024. How it's 2024 already I have no idea, but we'll have to save that for a different podcast.   A lot has been happening in the last month, though much of that has been really on the staff side, both working on turning the data and feedback from our retention and recruitment study into proposals and then budgeting them out and working with our collective bargaining units and staff and selectboard to move forward, so with that and a few persistent vacancies in some key positions, we've all been a bit flat out and probably will continue to be like that until we get the budget adopted by the Selectboard in March.   Here's some of what we covered in our meetings in December and January:   We discussed some budget, finance, and audit updates, which I'll come back with an up to date summary as of January 23rdWe held the final public hearings and finished some cleanup on a bunch of easements that had been sort of floating around for years, using the RSA 41:14a process that was approved at Town Meeting last year We discussed and the Selectboard, as well as Planning Board, reviewed and sent letters to the state legislature regarding the religious-use exemptions We discussed some election requirements for the primary, appointed volunteers, and then had our election on January 23rd We completed a bunch of other logistical business which you can find online if so interested, the 2024 calendar, minutes, donations, unanticipated revenues, banners, and the like We did finally grant the tax exemption to the Friends of Hanover Crew, if anyone was following that, where they updated their bylaws to be in compliance with the advice our attorney gave us as what was needed to grant such the exemptions. Proclamation for retiring employeePlus my Town report, including HR Numbers in/out HR Retention and Recruitment
A conversation with Dartmouth College President Sian Beilock about mental health, housing, community, collaboration, and more
Nov 14 2023
A conversation with Dartmouth College President Sian Beilock about mental health, housing, community, collaboration, and more
This is your Town Manager Alex Torpey here with another spotlight episode.   I sit down in Town Hall with Sian Beilock, Dartmouth College's 19th president, who was inaugurated in September of this year. Sian and I discuss a range of issues from mental health, to housing in Hanover, to disagreeing and having civil conversations, what insights we can gain from cognitive science and psychology about how people interact with each other, and whether Sian can still beat her daughter in tennis or not. Both Sian and I wanted to make sure to share how essential it is to both of our organizations that we explore new ways to work even more effectively together.   Much of this kicked off last year, when I and our Selectboard were invited to a reception lunch that was hosted by the College's Board of Trustees. Although many Town and College staff already work well together, I made the case for the value in finding new ways to collaborate at a more senior, and big picture level, with me being new and Dartmouth expecting a new president soon. On that day, everyone recommitted to this great and important work, and I think we've already made a lot of progress, with so much more to come.   Sian and I first had a chance to discus this when we met in February of this year about the challenges and opportunities in Hanover, at Dartmouth, and in our broader regional community in the Upper Valley. Since then, the College has created a VP of Government and Community Relations (Great discussion with Emma Wolfe a few episodes back), and since then we've worked together on a range of new programs and issues, such as around economic and community development in our downtown, around housing, transportation, sustainability, student involvement, and more, already with notable results.   Growing up in a College town in New Jersey that I later happened to become the mayor of, and being involved in Town governance when I was in College, the complex thread of how dynamics work in College towns has always been on my mind, and that complexity, vibrancy, and challenge and opportunity is part of what excites me about the work that we're doing in Hanover. Finding the right way for the Town, and its many related stakeholders, and the College, and its many related stakeholders, to work together, even, and especially, when we aren't 100% aligned on how to approach a particular problem, idea, or policy, is one of the most important things we can do in Hanover to ensure our community's success and future.   So please enjoy this conversation with Sian and look for more in the coming weeks, months, and years about how we're collaborating on issues that matter most to our community.   More resources:   More on Sian's inauguration and Dartmouth's plans: https://home.dartmouth.edu/events/inaugurationDiscussion with Emma Wolfe, Dartmouth's new VP of Govern
Stories from ICMA Austin - Meet a half dozen other communities and their managers
Oct 9 2023
Stories from ICMA Austin - Meet a half dozen other communities and their managers
I had the pleasure to attend the annual conference of the International City/County Management Association last week in Austin Texas and wanted to bring you some stories from Town Managers from across the country. Nearly 6,000 local government managers and professionals gathered from around the world to work on every issue you could possibly imagine (Learn about ICMA here). For this conference, I was also selected as one of two town managers by the Municipal Management Association of New Hampshire, along with Karen Conard, the City Manager of Portsmouth, to represent our state at a 4-hour in-depth session looking at the municipal manager's role in facilitating or making change in a community, a deep dive into the dynamics that can enable or disable local progress. Here are some of the other sessions I attended: Making Engagement ExcitingStrategic Budgeting: Integrating Budgeting and PerformanceNew Skills for Managing Difficult Conversation (put on by Braver Angels)Navigating the Future of WorkIt's About Damn Time: Women Leading in Public ServiceCapturing and Transferring Institutional KnowledgeBuild Government Teams that are Healthy and Strong Beyond going to and/or presenting at various sessions, the fun and meaningful part of going to conferences like this is getting to meet tons of interesting folks that are ultra passionate about finding ways to help their communities address some of their biggest challenges. I enjoy sharing what I'm working on, learning about what other people are doing, and workshopping ideas that we can all take back to our day-to-day. I wanted to bring a small slice of the conference to you all, and so I managed to grab a few quick 3-5 minute discussions with a number of city and town managers and other attendees from all around the country. Check out the conversations below and learn a little bit about what's happening in local government outside of the Upper Valley! Anna Gruber, City Manager for Sartell Minnesota, and Nikki Sweeter, Engagement Director of for the City of Sartell, MinnesotaSartell, MN: https://www.sartellmn.com/ Brian Platt, City Manager for Kansas City, Missouri (and former colleague/friend from New Jersey)Kansas City, MO: https://www.kcmo.gov/Kansas City's 3,100 acre solar project: https://flatlandkc.org/news-issues/details-of-massive-kc-solar-project-begin-to-emerge/ Nick and Josh, two public administration students from University of South Florida student members of their local ICMA chapterLocal student ICMA chapters: https://icma.org/student-chapters Dustin Stambaugh, City Administrator for Ellsworth, KansasEllsworth Kansas: https://www.ellsworthks.net/ Kyle Laws, City Manager for West Point, UtahWest Point Utah: https://www.westpointcity.org/ Alisha James, Assistant Town Manager for Winter Park, Colorado and Jen Reichelt, Deputy City Administrator for Yuma, ArizonaWinter Park, CO: https://wpgov.com/Website: https://www.yumaaz.gov
A conversation with Rob Gurwitt of Daybreak, about news, trust, New England democracy, community, and more
Oct 1 2023
A conversation with Rob Gurwitt of Daybreak, about news, trust, New England democracy, community, and more
In Hanover, we care a lot about making sure people have information about what's happening in their community. It's part of the reason we started this podcast and why the Selectboard does business the way it does. But government is only one piece to the puzzle of informing, engaging, and activating a community. In this episode, I take a walk through Pine Park in Hanover with Rob Gurwitt, publisher of the daily email newsletter that many of us know and love - Daybreak. To the sound of gravel footsteps and late summer insects, we cover a wide range of super important topics such as: The value of trust in how people find and consume information, especially during and post-COVIDHow information flows in (and creates) community and how that impacts local decision making, especially as journalism and "news" has changed in the last decade or so,The differences between economic and community developmentHow Daybreak works behind the scenesWhat lessons can be reflected on from trying to engage a politically diverse audience,Leadership values that can be learned from journalism,Unique requirements and dynamics about involvement and democracy in New EnglandAnd what the heck happened in Tupelo, Mississippi in the 1940s.  Rob has a long personal and professional history of not only working in and around government, but in finding creative ways through various mediums to inform and engage people, and ultimately contribute positively to creating community. Rob wrote for the Congressional Quarterly, spent many years writing for Governing Magazine, and has spent years in different ways writing about what's happening and changing in communities. Rob helped launch the DailyUV, and since 2019, has published Daybreak. You can signup for Daybreak here: https://daybreak.news/ You can find the article from Governing Magazine about Tupelo, MI that we discussed here.
What happens in our brain when having consensus building converastions? A converastion with Tuck Associate Professor of Business Administration Adam Kleinbaum
Aug 26 2023
What happens in our brain when having consensus building converastions? A converastion with Tuck Associate Professor of Business Administration Adam Kleinbaum
In this episode I sit down with Associate Professor of Business Administration Adam Kleinbaum at Dartmouth's Tuck Business School. Adam and colleagues have recently completed a study where they used FMRI technology to measure brain activity of people as they have conversations and build consensus (or don't), which appeared in Daybreak earlier this summer. I sit with Adam in Town Hall and we talk about the study, and it's broader implications for how we relate to eachother, how implicit narratives change based on social interactions (and other environmental factors), and fascinating implications for what leadership means - for example, that the most influential individuals that helped produce cognitive alignment were open-minded people who fleshed out ideas from others, rather than who aggressively pushed their own ideas. There is significant implication and alignments with tenants of positive psychnology as well. There are broad ranging implications for this work in how we conceptualize our personal and professional relationships, and importantly, how people work together to think about and address large problems. The other study authors were: Beau Sievers, Dartmouth’s Christopher Welker, Uri Hasson, and Dartmouth’s Thalia Wheatley. More links: Summary and overview of the study: https://www.tuck.dartmouth.edu/news/articles/when-we-agree-our-brains-align?mc_cid=a8c69bdd6d&mc_eid=d19549093cAdam's faculty page and prior research: https://faculty.tuck.dartmouth.edu/adam-kleinbaum/The full text of the paper: https://psyarxiv.com/562z7/Simpsons clip I mentioned: https://youtu.be/3iFxUCSTfRUStar Trek The Next Generation: https://memory-alpha.fandom.com/wiki/Star_Trek:_The_Next_Generation