The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur

Black Friday 5 Days 5 Deals Waitlist Ever wish you had an assistant who could tackle any question, brainstorm fresh ideas, or find the answer to just about anything in minutes? Imagine having a tool that can eliminate bottlenecks, free up mental space, and keep you moving forward with clarity. We do! AI. In today’s episode, Kelly and I continue our conversation as she shares the remaining time-saving ways to use AI in your business.  6. Review your work: AI can help you improve conversion, grammar check, and incorporate a framework (Blue Ocean Strategy, Storybrand Copywriting, Hooked Mode) 7. Social Media: Create content calendars, pull quotes from transcripts, and find the most engaging content from your program or a video. 8. Finish a course: Ask ChatGPT to help you devise a plan to complete and implement the content of a course you purchased 9. Brainstorm lead magnet ideas and formats: AI can help you create a lead magnet to attract your ideal clients. Tell it to ask you as many questions as it needs, one question at a time, to get the necessary info to begin a brainstorming session for a lead magnet.  Ask it to help you with the details.  10. Research: Try the tool Perplexity to identify facts vs hallucinations.  Kelly and I couldn't stop there. Listen to the end, where we were on fire and shared even more ways to use AI.    Click here for the full transcript, notes, links, and to get Kelly's free course. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Organized Life Academy 2025 is focused on decluttering and streamlining routines. Click here to join us before the early bird price and bonuses expire on 11/15/24.  Also, I'm hosting my first Black Friday: 5 Days. 5 Deals. There will be new bundles and offers - one deal per day! When you join the waitlist, you'll receive a gift --> my Holiday Planning Workshop   Have you ever felt overwhelmed, drowning in tasks, struggling to find time for everything, or constantly battling overwhelm?  In today’s episode, I sit down with Kelly Fifield, a productivity coach and former math teacher, to discuss how she transformed her approach to time management—from constant chaos to feeling in complete control of her calendar. From sleepless nights on dorm floors to confidently juggling multiple jobs, Kelly shifted her relationship with time and today helps others do the same. We dive into the world of AI and how it’s revolutionizing productivity. Kelly reveals some of her favorite ways to use AI tools like ChatGPT to simplify her workflow—whether troubleshooting tech issues or crafting content. She shares how AI can be a virtual assistant, tackling those pesky problems that usually drain our time and energy. From writing code to debugging issues, the possibilities of AI might surprise you. We break down Kelly's top ten recommendations for incorporating AI into your business in a simple, cost-effective, and practical way. If you’re new to AI or even if you’re already dabbling, this conversation is packed with actionable tips to help you use these tools to automate tasks, boost productivity, and save time. Tune in to discover how to take your tech game to the next level with a few easy adjustments. Tech Help: Being stuck or facing a tech challenge is your signal to go to AI to solve our problem. Paste code, take screenshots, and solve your tech problems and questions in seconds.Call Notes: Kelly suggests using AI tools to quickly locate features and provide detailed notes, even generating action items and follow-ups from meeting transcripts.Email Writing: AI can help streamline responses and email sequences. To keep the tone authentic, you can upload examples of your previous emails for AI to analyze your style.Content Summarization: Use AI to create show notes or summaries of long transcripts. This approach works for podcasts, webinars, and client session notes.Assessment Creation: For presentations or courses, AI can craft thoughtful assessments based on your slides or transcripts, whether multiple-choice, short-answer, or true/false.In closing, I share how I would organize it using all of In In an AI folder with bookmarked links to your tools and a central document containing prompts, tone-of-voice examples, and critical client info. This structure provides quick access to references when using AI in business. Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Early bird enrollment is now open for the 2025 Organized Life Academy! This is the place to be if you’re ready to transform your year with effective routines, decluttering habits, and new skills. Don’t wait for the support and structure to make 2025 your best, most organized year yet! Click here to get the early bird bonuses. What does it really mean to be organized? It’s simple: Knowing what you have and being able to find it when you need it. This clear definition sets the stage for all things organization.  In this episode, I’m breaking down five crucial skills for beginners and experts that help you achieve and maintain that clarity. The five skills we’ll cover are essential for anyone on their organization journey:  prioritizing, decision making, system creation, developing a maintenance mindset and building adaptability.  I offer practical, actionable tips for each, from how to prioritize projects without feeling overwhelmed, to developing a “keep or let go” mindset that makes decision-making easier, to creating systems that simplify your routines. As we wrap up, I encourage you to focus on just one skill to start—whatever resonates most with your current needs. Even minor improvements in one area can significantly affect how organized and efficient you feel.  Plus, don’t forget to check out the Organized Life Academy 2025, where you can further develop these skills with the help of a supportive community and me, a 16-year professional organizer and certified life coach leading you every step of the way! Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Organized Life Academy 2025 doors are open today! Click here to join now to get $400 off and full access today = two months free! Feeling unprepared? That's actually the perfect time to begin.  In this episode, I unpack why not being ready may be your greatest ally in the journey toward a more organized life.  I open up about my own experiences of diving into new ventures unprepared (not ready) and how those instances brought unexpected success.  We’ll explore the idea that momentum and action build readiness, not the other way around. Through personal anecdotes and practical advice, I’ll help you shift your mindset from 'I can’t' to 'I can,' and discuss why our biggest growth happens outside our comfort zones.  Discover why Organized Life Academy 2025 is a game-changer, providing a supportive environment where you learn by doing, even if you don’t feel ready. It’s time to streamline your tasks, organize your home, and get started right where you are. Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Click here to join the Organized Life Academy 2025 waitlist. Registration opens in one week, on October 29, 2024. Those on the waitlist will receive early bird pricing and special bonuses. Are you a routine person or looking to build better habits?  In this episode of The Organized Coach Podcast, I, Tracy Hoth, dive into the power of routines and how they are critical to an organized life and business.  Learn how routines can reduce decision fatigue, create structure, and boost productivity, helping you stay focused even when life gets chaotic.  I'll share personal insights on how to build consistent, simple, and flexible routines that align with your purpose. We’ll tackle common challenges like perfectionism, overwhelm, fear of change, and self-doubt, offering practical strategies to break through these blocks.  Whether you’re focusing on routines for business growth, personal health, or family organization, I’ll walk you through actionable steps to help you create and maintain routines that stick. Join the Organized Life Academy 2025 waitlist for the early bird pricing and bonuses when registration opens on October 29, 2024. OLA 2025 is where we’ll focus on building one new routine each month to help you reach your goals. Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Click here to join the Organized Life Academy 2025 waitlist. If you've ever felt overwhelmed by clutter or stuck in your efforts to get organized, Beverly "Pete" Thornton's story will speak directly to your heart. As a member of the Organized Life Academy, Pete shares the real-life challenges she faced and the major wins along the way. From transforming a chaotic multipurpose room into a welcoming space for guests to tackling her office supply obsession (can you relate?), Pete opens up about the emotional process of letting go—especially regarding her grandmother’s and great aunt’s sentimental keepsakes. With the support of coaching and our community, Pete didn’t just declutter her space—she transformed her mindset. She found freedom in releasing what no longer served her, and in doing so, she made room for what truly matters. In this episode, you’ll hear how monthly planning, mindset shifts, and the power of community helped Pete create a more harmonious home and life. She also shared her favorite things about Organized Life Academy and the live event we had in 2024. Get on the Organized Life Academy waitlist for 2025 by clicking here. Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need

Click here to join the Organized Life Academy 2025 waitlist. Do you struggle to organize your home? Are you overwhelmed and unable to get started? Today, I’m starting a series dedicated to organizing your home and personal life. I break down the organizing process into five foundational steps: Sort, Purge, Assign Homes, Set Limits, and Maintain, collectively referred to as SPASM. These steps are applicable to physical spaces, mental workloads, projects, and even time and your calendar.  Drawing from my personal experiences, such as organizing my attic space and closet this month AND working with 100's of clients over the past 16 years as a professional organizer, I discuss how to initiate an organizing project in spaces that impact your daily life and the importance of scheduling time and involving others in the organizing process.  Additionally, I talk about the value of mindset shifts to overcome feelings of overwhelm during the organizing journey. Join the waitlist for the Organized Life Academy 2025 to learn more and gain access to exclusive bonuses when we open for the 2025 enrollment on October 29th! Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need

Do you feel overwhelmed by managing your finances? Do you want to build wealth without having to eat rice and beans? Listen to find out how you can have an uncomplicated relationship with money. Welcome to The Organized Coach podcast! I’m joined by money coach Germaine Foley, who explains her simple yet powerful approach to managing money.  Whether navigating personal finances or running a business, Germaine’s strategies will help you enjoy life AND build wealth. In this episode, Germaine introduces us to her three-bucket system and the Wealthy Woman’s Cashflow System, designed to make money management less stressful and more intentional. We also discuss fundamental mindset shifts, practical tools for managing inconsistent income, and the importance of aligning your finances with your values. If you're ready to transform how you think about money and set up systems that allow you to thrive both personally and professionally, listen now and take the simple action steps Germain gives at the end. Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Are you organizing your words like you organize your space? In this episode of The Organized Coach Podcast, I’m joined by copywriting expert Sarah Lucille, who reveals how organizing your thoughts is key to crafting powerful copy.  With Sarah's four-step DIY copywriting process, you'll learn how to brain-dump, sort, polish, and edit your writing to make it shine.  If your copy feels cluttered or disconnected, Sarah’s insights will help transform your messaging, making it resonate with your audience.  We also tackle common copywriting mistakes, like focusing too much on problems without offering clear solutions. Sarah offers practical tips for crafting compelling headlines, balancing empathy with authority, and developing a confident voice that connects.  It's not just about organizing your words—it's about making them work for you. By the end, you'll walk away with a fresh perspective on organizing your copywriting process—just like tidying up a cluttered space.  Grab Sarah’s DIY Your Copy Checklist and discover how simplifying your approach can lead to higher conversions and stronger client connections. Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Are you tired of feeling overwhelmed by your to-do list and wondering where all your time goes? In today’s episode, I’m revealing two overlooked time management essentials that will help you finally take control of your schedule and make your day work for you—not the other way around. These simple yet powerful techniques can help you stay organized and actually get done what you plan.  I’ll walk you through how we plan our monthly calls in my Organized Life Academy, where members learn to optimize their time and create more structure in their day-to-day using my organizing steps SPASM. We’ll also discuss mindset shifts—like how I’ve been changing the way I think about working out—and how these same principles can apply to managing your time effectively. Whether you’re struggling to follow through on your plans or looking for fresh ideas to boost your productivity, this episode will help. We’ll explore how to stay focused, handle distractions, and test different approaches to see what works best for you.  I’ll also share a personal update, including how I’m prepping for the Life Coach School Mastermind and organizing my home workout space. Click here for the full transcript, notes, links, and more. Join Organized LIFE Academy for the remainder of this year by clicking here. (Current members will get the first opportunity and best deal on OLA 2025.) Or get on the 2025 waitlist here.    Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Are you having trouble staying organized? You may have gone through the process of organizing, but it never seems to stay that way. On today's episode of The Organized Coach Podcast, I dive into the heart of maintaining organization in your coaching business. I walk you through the five essential steps to getting organized, starting with sorting and purging - the decluttering steps, moving into assigning homes and setting limits - the organizing steps, and finally, the fifth critical step of maintaining the structure you’ve created. I discuss how crucial it is to tie maintenance tasks to existing routines or tasks to make them more manageable. For example, you could clean your file drawer during tax season or refresh your closet when the seasons change. I also discuss the benefits of setting up structured maintenance appointments and having an accountability partner to ensure consistency. I aim to help you streamline tasks, reduce stress, and keep your business running smoothly. Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need! Are you making things more complicated than necessary with your business finances? How do you organize the “system” of looking at your numbers? Are you clear on the role or purpose of your business in your life? If so, is your business fulfilling this role?  Today we dive deep into the often overwhelming world of business finances with expert Mark Butler from Let’s Do The Books. Mark and I discuss the importance of having a simple system for managing your money and the crucial question of knowing what your business's job is in your life.  We explore common financial mistakes coaches make, from unnecessarily complicating their banking accounts to overspending on high-ticket masterminds and coaching programs without tangible returns.  Mark also shares invaluable tax strategies, dismantling common myths and offering practical advice to keep your business's financial health in check. Whether you're struggling with digital disorganization, overspending, or simply need to streamline your business operations, this episode promises to equip you with actionable steps to achieve financial clarity.

Click here for the full transcript, notes, links, and more. The doors to Organized Coach Academy are open! Until Wednesday evening, a very special bonus is included. Learn more and purchase here. Would your clients say your onboarding experience is so-so, above average, or luxurious? How smooth is the process for you? Do you have it documented? Today, I'm talking about how to efficiently structure and document your onboarding process to ensure consistency and a positive experience for all your clients. I share four real-life examples from other coaches in the industry, walk you through the steps to document your onboarding process, and give you a few things to consider... Does your onboarding process and what your new client experiences match your brand? Is it high-end, customized, uncluttered, fun, or stylish?Is there anything you can simplify in this process? Delegate? Automate?Is each step documented? Are all links needed to do this process included in each stepHave you tested your documentation? As you test it, make any adjustments to improve it.As you reflect on your current processes, identify areas for improvement by thinking about: Is your money collection process effortless?How do you get the information your client needs?Do you have an email welcome or nurture sequence set up?Do you need to add any appointments or reminders to your calendar?Does your process create reassurance or safety for new clients after making this big decision?Is it clear to your client what their next step is?Does your onboarding give off "care and thoughtfulness" vibes? Be encouraged. Reflect on your current processes, identify areas for improvement, and make changes that align with your brand and client-experience goals. If you want help documenting processes, join Organized Coach Academy today! For links to the coach examples mentioned, click here.

Click here to watch the training call replay. Click here to join Organized Coach Academy during this special promotion period and save MONEY! The promotion period ends on Saturday, August 24, 2024. ➡️ Join before Saturday to receive $250 off the price AND a private 1:1 call with me where we'll streamline and organize your bookmarks bar to save you SO much time every time you open your browser.

Click here for the full transcript, notes, links, and more. Register here for my LIVE class to learn 3 simple steps to an organized and profitable coaching business, plus the ONLY 5 digital files you need! It's a FREE training! Are you ever mad at your past self for not doing a better job organizing your business from the beginning? It would have been so much easier if someone had given us the resources and knowledge we needed. But... we didn't know what we didn't know. This week, I experienced this myself when making a list of my podcast guest appearances. They were not all in one place, so I "wasted" time trying to put this list together, annoyed that I hadn't done this from the beginning.  My experience inspired this episode. I thought of the things that I wish I had organized from the very beginning, and I thought of my clients and what they wish they had organized. Let me tell you, getting organized takes a lot more work when you've accumulated all the stuff. So, if you are new to business, take notes. And if you've been in business for a while and are wishing you had started sooner, NOW is the time. Your future self will thank you immensely.  What do you wish you had organized from the start? Please message me on Instagram and let me know what yours are that I missed. I share 10 critical elements I wish I had organized from the beginning of my coaching business. These elements include maintaining digital files, tracking podcast guest appearances, organizing funnel links, recording assets and freebies, and more. I've packaged my solution to all of these in Organized Coach Academy where I help all coaches get their businesses and their assets organized. I break it down into simple modules and include monthly calls so you don't stay stuck.  Tune in to discover practical tips for creating a streamlined and efficient coaching business today!

Click here for the full transcript, notes, links, and more. FREE CLASS on August 19, 2024. Register here. Learn the ONLY 5 files you need to organize your digital files and the 3 steps to create an organized (and profitable) business. It will be live and improved! Don't miss it. Do you have ADHD? Do you lack executive function in areas of your life and business? This episode will help you understand how ADHD presents itself and the obstacles it causes for both the coach and the client. I have the honor of talking with Paula Engebretson, an ADHD coach and productivity expert, on this topic. We discuss: What ADHD is and how it's connected to executive functions.How ADHD impacts a coach running a coaching business AND a client taking that program.How coaches can make their programs and courses more ADHD-friendly. Paula shares 5 key areas coaches can explore to make their content more ADHD-friendly.How Organized Coach Academy supports ADHD brains. Listen for the simple but compelling question that can help you and your clients understand why you're not doing what you want to do. We close by inviting you to review your current content and identify ONE area where you could incorporate additional scaffolding. This could include... Turning on captions for videosCreating a step-by-step checklist to make a complex process visualCreating simple guided questions for group coaching callsAsking a 1:1 client: what would look like amazing support for you What will you choose to do?

Enrollment is open for my 6-month small group mastermind, Organized to Profit. Learn more and apply here. This is a safe place and a very small group (2-4 people) where we focus on the goals you set in your business that will make you money. In this episode of the Organized Coach Podcast, we are unpacking the concept of the alter ego as a tool to help you become more organized in your personal and professional life.   We will unlock your inner organized self with the power of the alter ego.   First, I explain what an alter ego is; then, I share the example of Beyonce's Sasha Fierce and the comic book character Superman.   I provide practical tips for creating and stepping into your own organized alter ego, the one you can make today that fits you, your way of thinking, and your stage of life.   Even if you think, "But I really don't have any organizing skills, Tracy." or "No one has ever taught me...I feel like I don't even know how to imagine what an organized person would do," try this! This concept can be just as helpful for those with ADHD or missing organizational skills.   Tune in to learn how to make it fun! Use your creativity and routines to activate your organized self and make strides in managing your business or home efficiently.   Click here for the full transcript, notes, links, and more.   Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Enrollment is open for my 6-month small group mastermind, Organized to Profit. Learn more and apply here. This is a safe place and a very small group (2-4 people) where we focus on the goals you set in your business that will make you money. I read a statistic this week that people waste 2.5 hours a day searching for things they need to do the work they need to do. WHAT!!! That needs to stop. In this episode of the Organized Coach Podcast, I share three key areas to organize in your coaching business for the most significant return on investment (ROI). These areas include organizing your digital files, setting up an efficient bookmarks bar, and creating a documented process for your marketing activities. As you listen to the episode, choose only one task at a time to commit to organizing. If you experience stress, overwhelm, or frustration because you are constantly looking for things, reinventing the wheel each time you take action, or lack efficiency, then listen in. Investing time to organize these three areas will save you so much time and create joy and peace as you work on your computer and in your business. Join the Organized Coach Academy for personalized guidance and support to actually get this work executed. If you are ready to make more money in your business, apply here to join Organized to Profit.    Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Click here to apply for the next round of the Organize To Profit Mastemind. In this episode, I'm introducing my 'Organize to Profit' small group (only 2-4 coaches) mastermind to my podcast listeners! Learn more in the episode as you listen to Cynthia Coufal, who participated in the first mastermind round. She shares the program's transformative impact on her business and her confidence. Cynthia, a teen anxiety coach, went from having one client when she joined the mastermind to twelve in only 6 months. She tripled her podcast downloads based on some changes I suggested. She created her workshop, identified and created her signature formula/intellectual property, streamlined her 1:1 coaching program and learned how to pitch it at the end of her workshop, created a valuable bonus that she now teaches at conferences, created an organized template for her client notes, and more!! You can hear her confidence and excitement as she talks about her business. It's so exciting to know she is on her way to helping thousands of teens with anxiety. I love the effectiveness of really small groups and am having so much fun helping coaches in this container. This small group allows for impactful coaching and very specific customization for your exact stage of business and goals. When I see inside your business, I can also offer organizational help that will save you time, create efficiency, and simplify your processes. As you listen to Cynthia's results, consider the impact this mastermind could have on your business. Apply here.   Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

This episode was sparked when one of my clients told me, "Tracy, I never knew I needed this, but it's helped me get/feel so organized!"   In this solo episode of The Organized Coach Podcast, I introduce five essential systems or tools for streamlining your coaching business...that you never even knew you needed.   I discuss shortcuts with the bookmarks bar, an idea tracker for organizing thoughts, the power of having everything in one place, templates to save time, and a business dashboard for centralizing key business information.   Then, I also provide practical steps for implementing these strategies, helping you save time and reduce overwhelm. This leads to increased productivity and a smoother-running business.   Click here for the full transcript, notes, links, and more. Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!