Effortless Online Systems

Nivek Harrison | The Virtual Chapter

If you’ve ever wanted to know what’s really happening on the desk of your fave online entrepreneurs, then you’re in the right place! The Effortless Online Systems Podcast is the show designed to help you master your business back-end so you can save time and maximise your profits.


Join me each week as I break down the actual processes, do high level reviews of my go-to tech solutions so you can save time AND maximise profit, & share exactly how our guests use systems to get results. From automations to AI, project management to paid traffic, hiring and leading a team, and everything operational in between, this is the place to become the master of your business back-end so that you can scale faster.


I’m your host Nivek, Online Business Manager, Systems Strategist and Agency Owner, and your guide as you navigate the operational side of scaling your online business.


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BusinessBusiness

Episodes

78. Turning Interviews into Clients: The Podcast Tour System with Natalie Koussa
Jun 24 2024
78. Turning Interviews into Clients: The Podcast Tour System with Natalie Koussa
Got thoughts? Share them with us here!Today's guest is Natalie Koussa, a Podcast Tour Strategist and Message Mixologist who helps coaches and online entrepreneurs turn their message into a movement by speaking on podcasts. She's the founder of The Speakeasy (a group programme for best kept secret entrepreneurs ready to grow their industry leadership by speaking on podcasts) and Podcast Tour Tonic (a done for you service for coaches and online entrepreneurs who want to go on a brand and business-growing Podcast Tour, without sending a single pitch).In this episode we spoke about:The value and purpose of a podcast tourHow to position yourself and craft a thoughtful pitch that gets you bookedThe system to create and organise your own podcast tour. Want our Airtable Podcast Planning Template? Get it now at https://thevirtualchapter.co/podcastingConnect with Natalie:Download Natalie's FREE Private Podcast "Pod Damn":  A free private podcast to help you turn your message into a movement, with a "so good it shakes up your industry" Podcast Tour. www.nataliekoussa.com/visibleLoved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
Welcome to Effortless Online Systems
May 29 2024
Welcome to Effortless Online Systems
Got thoughts? Share them with us here!Welcome to the Effortless Online Systems podcast! I'm Nivek Harrison, your host, and I'm excited to take you behind the scenes of successful online businesses. As an Online Business Manager, Systems Strategist, and Agency Owner, I’ll be sharing my insights on the best systems, tech, and processes that keep online businesses running smoothly.We’ll chat about everything from automation and AI to project management and paid traffic, covering all the operational details in between. You’ll get an insider's look at what really works to streamline your business operations, grow your online presence, and lead your own successful business.Each week, join me as I break down real processes, discuss top tech tools, and share stories from industry experts.Don’t miss out – hit subscribe and uncover the simple systems that can help you build a successful and scalable online business.Loved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
75. It's time to audit your tech stack! How to clean up your subscriptions and optimise your platforms
Feb 12 2024
75. It's time to audit your tech stack! How to clean up your subscriptions and optimise your platforms
Got thoughts? Share them with us here!If you're anything like me, you've probably signed up for a BUNCH of technology that maybe you're not using, or isn't serving your business anymore. Well, it's time to clean it all out and become really intentional about your tech stack.Join me as I talk through a simple audit process for your technology:Understanding your current business needs and goalsAssessing your current tech platforms and budgetCreating efficiencies and leveraging integrationsYour action plan for change and improvementsMENTIONED IN THIS EPISODE:Asana: https://asana.com/Episode 18: Could Your Business Survive Being Hacked? with Caitriona Forde. Listen hereLINKSShop the templates: https://vault.thevirtualchapter.co/Hiring a VA or OBM? Let's chat: https://thevirtualchapter.co/bookNeed podcast support? Find out more: https://thevirtualchapter.co/podcastsLoved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
74. How Task-Bundling Will Transform Your Productivity
Jan 29 2024
74. How Task-Bundling Will Transform Your Productivity
Got thoughts? Share them with us here!Have you found yourself feeling like there's always something that needs to be done? Like you can't switch off, or many just not feeling very efficient in your work?If so, this episode is for you!Join me as I share about my own recent challenges with presence and productivity, and the practices I'm re-committing to in 2024.In this episode I share:The energy and overwhelm of the never-ending to-do listThe pitfalls of multi-tasking and why task bundling is so importantHow to organise and batch your tasks to create efficiencyHow to create a personalised weekly scheduleThe tools I'm using right now to support productivityMENTIONED IN THIS EPISODE:Google Calendar: https://calendar.google.com/Asana: https://asana.com/Reclaim: https://reclaim.ai/My coach, Ellie Swift: https://ellieswift.com/ LINKSShop the templates: https://vault.thevirtualchapter.co/ Hiring a VA or OBM? Let's chat: https://thevirtualchapter.co/bookNeed podcast support? Find out more: https://thevirtualchapter.co/podcastsLoved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
73. Email Authentication - What does it all mean?
Jan 22 2024
73. Email Authentication - What does it all mean?
Got thoughts? Share them with us here!Big changes are on the horizon for email marketing, and you don't want to be caught off guard. We're diving into the upcoming updates from Google and Yahoo that will shake up the email marketing world from February 1st, 2023. It's not just about staying out of spam folders; it's about making sure your emails land where they belong - in your subscribers' inboxes!In this episode, we'll talk about:Who is impact by the changes and why NOW is the time to tidy your digital house.SPF, DKIM, and DMARC records - the essential ingredients for email authentication.Find out why regularly cleaning your email list is the key to engaged subscribers who convert.If email marketing is part of your business strategy, you won't want to miss this episode! If this all feels way over your head and you're like, it is a foreign language. We've got you covered. We've set up a done for you service through The Virtual Chapter to get you authenticated. If that is something of interest to you, head over to https://thevirtualchapter.co/email, and we can help you with the setup. Are you ready to hire a team member in 2024?  Book a discovery call and let's discuss how we can support your business growth. Resources Mentioned:Give Good Email by Peta Serras:  https://www.professionalbabe.com/give-good-email/Google Blog: https://blog.google/products/gmail/gmail-security-authentication-spam-protection/ Test your spam score: https://www.mail-tester.com/ Set up Google Postmaster: https://postmaster.google.com/ Loved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
72. You Can't Delegate a Disorganised Business
Jan 15 2024
72. You Can't Delegate a Disorganised Business
Got thoughts? Share them with us here!It's that time of year again where you are no doubt setting goals for what is going to happen in the year ahead. For many of us who are running businesses, often those goals include making your first or next hire.But here's the thing - you can't delegate a disorganised business.In this episode, we'll talk about:Signs of a disorganised business The impact and challenges of disorganisation on hiring decisions, team effectiveness and team cultureHow to use your project management and comms tools effectivelyThe role of leadership when transitioning from solopreneur to team leader.Need help getting started in Asana? Check out our templates now: https://vault.thevirtualchapter.co/ Are you ready to hire a team member in 2024?  Book a discovery call and let's discuss how we can support your business growth. Loved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
70. What I'm Doing Now to Prep The Podcast For 2024
Dec 11 2023
70. What I'm Doing Now to Prep The Podcast For 2024
Got thoughts? Share them with us here!As we wrap up the year, it's the perfect time to reflect on our podcasting journey and start setting the stage for an incredible 2024. Whether you're a seasoned podcaster or just starting out, there are valuable insights and strategies to ensure your podcast thrives in the new year.In this chapter I share behind-the-scenes processes in preparing the podcast for 2024. From diving into data and refining her content creation approach, to the tools and tech that support The Virtual Chapter Podcast. I delve into our approach of batching content, the impact of repurposing, and the importance of setting clear goals for audience growth and engagement. We also discuss the tools and processes that have proven to be instrumental, and the adjustments we're making to optimise The Virtual Chapter podcast for the upcoming year.Whether you're looking to optimise your current podcast management or considering outsourcing your post-production elements, The Virtual Chapter can assist you in taking your podcast to the next level in 2024 find out more at https://form.jotform.com/222208440887054 This episode is a goldmine of insights for any podcaster looking to level up their game and make an impact in the ever-growing audio content space.Loved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
69. How to Prepare Your Business For an Easeful, Fun & Profitable Summer Holiday
Dec 4 2023
69. How to Prepare Your Business For an Easeful, Fun & Profitable Summer Holiday
Got thoughts? Share them with us here!As we approach the holiday season, it's the perfect time to ensure that your business is set up for both success and relaxation.In this chapter, I share valuable insights on how to prepare your business for the holiday season and take a well-deserved break, all while keeping your business thriving.We talk about the importance of planning for your time off, setting clear boundaries with clients and team members, and automating tasks to make your break seamless. Planning with purposeAutomation is keyProfitability and mindsetAnd more! To help you organise and streamline your holiday season preparations, I've created a holiday planning bundle. This bundle includes an Asana template board and various task templates and resources to help you feel confident and assured that your business will continue to thrive while you are offline. You can access the holiday planning bundle at thevirtualchapter.co/holiday If you're looking to take your business to the next level in 2024, be sure to tune in to next week's episode, where I will discuss preparing to hire in the upcoming year.Loved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
68. The Thing No Marketer Will Tell You About Boosting Your Sales
Nov 27 2023
68. The Thing No Marketer Will Tell You About Boosting Your Sales
Got thoughts? Share them with us here!When it comes to building a successful business, marketing is crucial, but it's not the only piece of the puzzle. Solely focusing on marketing efforts can leave gaps in your sales processes and ultimately impact your bottom line. To truly make more money and have a lasting impact, we need to implement systems and structures that support our sales efforts.Lead Generation systemsSales & Purchase systemsClient management & retention systemsAnd more! If you're looking to implement these systems and structures but need some guidance, I invite you to check out The Vault. This newly launched online store offers a range of business templates and resources designed to maximize your operational efficiency. From Asana and Airtable templates to revenue tracking tools, we have everything you need to support your business growth.Head on over to vault.thevirtualchapter.co to explore The Vault and start building a solid foundation for your business's success.Loved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
67. What's been happening behind-the-scenes (and a big announcement!)
Nov 20 2023
67. What's been happening behind-the-scenes (and a big announcement!)
Got thoughts? Share them with us here!It's been a big year here at The Virtual Chapter and I am so excited to finally be making this announcement.It has been over 12 months in the making, but the doors are officially open to The Vault!This is our brand new online store brought to you by The Virtual Chapter to create coaches and creatives in the online space.The Vault is home to the templates that run the behind the scenes of our business and ones that I have used with clients for years to scale to multi-6 and even 7 figure businesses.Head on over to vault.thevirtualchapter.co where for access to Asana templates, podcast and client management templates, Google Looker Studio Dashboards and more!Come say hi on Instagram - @thevirtualchapterBook a call with us: www.thevirtualchapter.co/bookLoved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
66. The One Thing to do for your Business Before Your 2024 Planning
Nov 13 2023
66. The One Thing to do for your Business Before Your 2024 Planning
Got thoughts? Share them with us here!After what was a very unplanned break from the podcast, and the business, we're back!Now, if you're anything like me and my clients, the change in weather and the fact that there's less than 7 weeks until the end of 2023, you're probably thinking about all the incredible things that you can do in you business and for your clients in 2024.In this episode I am sharing with you the one thing that I want you to do for your business before 2024 (and before you dive head first into the nitty gritty of your planning) so that you're really checking in on the health and scalability of your business.How you leave 2023 is how you will continue int 2024 so this is an important topic around your systems and processes to address now.Come say hi on Instagram - @thevirtualchapterBook a call with us: www.thevirtualchapter.co/bookReady to take the next Step? Check out our podcast support packagesNot sure where to start with outsourcing? Download our free guide to over 70 tasks a VA can do for your coaching business.Find out which systems needs your time and energy: The Scalable Systems QuizLoved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
RECAST: My Top Tech + Tool Recommendations For Courses + Masterminds
Oct 31 2023
RECAST: My Top Tech + Tool Recommendations For Courses + Masterminds
Got thoughts? Share them with us here!What tech, software and tools do I recommend?This is by far the most common question I get asked as the CEO of an online business support agency and OBM to some incredible business women.In this episode I'm going to give you the low down on my go to tools for running group programs and masterminds.We'll cover the tools that I recommend all the time for project management, client tracking and content planning, forms, email marketing, landing pages, learning management, client communications and checkout.(The below list contains affiliate links, which means if you choose to purchase, I may receive a small compensation for sharing the software with you. Affiliate links are indicated with an *)Project management - AsanaClient tracking & content planning - Airtable*Forms - JotformEmail marketing - ConvertKitLanding & sales pages - Showit (Get a free month!)*Learning Management - KajabiClient communication - SlackCart & Checkout - Thrivecart*And while these are all tools I LOVE, the tech world is vast and my top tip is to choose the tools that give you the user experience and client experience that suits you, your business and your clients.Over the last 4 years I have worked with the incredible Ellie Swift. I joined her team one week before the launch of her first ever mastermind, and since then we have been refining our processes in these masterminds.And now we want to share it ALL with you!The doors have just opened to The Mastermind Model and this is the only program you need to create, sell and deliver a valuable and scalable mastermind.Head over to ellieswift.com/tvc-mastermind to sign up now!Loved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
65. How many SOPs do I actually need?
Oct 16 2023
65. How many SOPs do I actually need?
Got thoughts? Share them with us here!Can you have too many SOPs?Does more SOPs mean a smoother running operation?This episode is all about answering your questions about Standard Operating Procedures.Now, I LOVE a good SOP. I am a fan, but you can take it too far, and there is a point where too many just makes business even more confusing and overwhelming than it needs to be.Join me in this episode as I talk through:Quantity vs Quality when it comes to SOPs and how to identify the areas in your business that really warrant oneEssential SOPs for your business  and how to prioritise creating SOPs based on your business goals and needsCustomising, maintaining and updating SOPs to support your team and make sure they know which SOPs to followCome say hi on Instagram - @thevirtualchapterBook a call with us: www.thevirtualchapter.co/bookReady to take the next Step? Check out our podcast support packagesNot sure where to start with outsourcing? Download our free guide to over 70 tasks a VA can do for your coaching business.Find out which systems needs your time and energy: The Scalable Systems QuizLoved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!
64. The 5 Biggest Lessons I’ve Learnt From My 7 Fig Clients
Oct 9 2023
64. The 5 Biggest Lessons I’ve Learnt From My 7 Fig Clients
Got thoughts? Share them with us here!Sometimes when we're creating content, recording podcasts or trying to have our voice heard in the online space we automatically jump to looking to say something controversial or exciting.And yet, if there's anything that I've learnt from working with clients who have scaled their business to 7 figures it's that not everything is controversial, surprising or ground breakingly new.In this episode I'm sharing with you the 5 biggest lessons that I've learnt over the past 7 years in working with 7 figure clients.If you're heading to that 6 or 7 figure of business here's what I've learnt from being BTS in the businesses that make it there so that you can see what is actually important (and honestly, it's not sexy or probably even that surprising).Come say hi on Instagram - @thevirtualchapterBook a call with us: www.thevirtualchapter.co/bookReady to take the next Step? Check out our podcast support packagesNot sure where to start with outsourcing? Download our free guide to over 70 tasks a VA can do for your coaching business.Find out which systems needs your time and energy: The Scalable Systems QuizLoved this episode? Don't miss out! 👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end. 🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favorite podcast platform. Your feedback helps us reach more listeners and improve the content we provide. 🔗 Key Links: Visit The Vault: https://vault.thevirtualchapter.co/ Work With Us: https://thevirtualchapter.co/book Follow us on Instagram: https://www.instagram.com/thevirtualchapter/ Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter Thank you for listening and supporting the show. We appreciate you!